Fully featured, Highly Accurate Email Verification is 1/4th the cost.
We provide Professional domain data for analysts, sales teams, and marketers.
We track over 3000+ technologies accompanied by downloadable reports.


Why Warm Up an Email Domain

Published on: 2023-01-02

What Is an Email Domain?

An email domain is a remaining part following the @ symbol of an email address. We often get a specific domain right away from standard providers to address our business and appear professional rightly.

Warming Up an Email Domain

Warming up an Email Domain increases the conversion rate and contributes to making more profit. Not to mention filtering the unwanted fuss of segregation and specification.

The world is so scared of cold emails that we need warming up as a requirement. It is a simple and effective step up; to do that, let’s see what we can do.

Prerequisites of Warming Up an Email Domain

First, we need to have a registered domain name. We can get one by registering with any web hosting service provider. These service providers can set up an email address associated with the domain ownership. Keep in mind that the plans and features of the service may differ based on our subscription plan.

Image Source: fitsmallbusiness.com

Know the difference between email addresses, email aliases, and business email

We know what a primary email address is, but we might still use email aliases. Using names other than a complete title or designation could seem unprofessional. However, this may be the first step to warming up an email domain. Thus, it is the best advice to follow to sign up for a free email domain from a service provider and, once and for all, detach your new professional venture from a Gmail address.

Other general advice to step up the email game is to use something other than professional email for personal uses. An email domain will also be a business card if we pay for it. 

Primary Purpose of Email Domain Warm Up

Now, cutting to the point, warming up an email domain has two primary purposes only: building reputation and increasing the send limit.

Also, it would help if you warmed up an email domain before launching an email campaign. This step indeed increases the credibility and deliverability of emails.

And warming-up email is periodical in that every ten weeks to attain the maximum limit of deliverability.

How to Warm Up Email Domain

There are two methods to Warm up an Email Domain. You can either do it manually or use tools. Know that the manual method is cheap and highly effective but time-consuming. Tools require monthly/yearly payment but are quick and effective.

Steps to Warm Up Email Domain

Warming up an email domain takes time, depending on your daily email deliverability rate. A new email account takes anywhere between 8 weeks to 12 weeks, but the time is essential to increase our reputation as a sender.

These steps are applicable when you have tools to help.


The first step to set up is to verify the domain ownership. This action prevents emails from ending up in the spam dumpster. 


Next, enlist all the servers through which you are sending emails. Add a digital signature or avail of the services of tools such as SPF, DNS, and MX. SPF provides domain-based message authentication or DMARC to keep records. 


Personalizing emails convert from being labeled cold emails to warm emails. To do this, be consistent with your emails and limit them to the service providers only.


It is best to follow up through conversation threads. This step increases engagement and maximizes the number of emails sent per day. This process also increases authentication.

How Do Spam Filters Work?

Spam filters work by categorizing emails through algorithms. But they differ for different service providers in reviewing content and labeling. A most common feature is the header filters keeping away any false information in the header. (So, more need for perfection lies in the header). In addition, they have an available block list filter to block spammer emails known as ‘spammers’ and rule-based filters to identify other spam mail.

Email Domain Warm-Up Tools

The predominant purpose behind using Email Domain Warm up Tools is that they understand the operational principles of emails better. These tools ensure emails land in the recipients’ inboxes without follow-through. They promote the higher open rate necessary quickly.

Image Source: woodpecker.co

How do tools work?

Email Domain Warm-up Tools increase customer engagement by accessing the Gmail routes and fixing from the provider’s end. The warm-up tools can answer hundreds of emails while reducing potential risks at the same time. In addition, domain emails using tools find the correct receiver’s account directly, unlike a general Gmail.

Frequently Used Email Domain Warm-up Tools

Warm box

A warm box is a tool with both UX and UI automation design. This tool quickly sets up email domains with big providers and can allow the integration of varied warm-up services. You can include several inboxes and templates also and adjust reporting schedules.

Warm-up Inbox

This tool provides network strength of up to 4500. You can send 1500 emails per month on average. It also includes a comprehensive analytics report on performance.


Mailwarm is known for its support team. This tool interacts with about 1000 email accounts. The unique feature of this tool is the warm-up schedule to automatically sends warm-up reports. Also, you can update storage as necessary.


Let warm credits itself to having a high open rate because of the trusted mailbox network. It also incorporates an algorithm running on 100+ diverse parameters. They have about 20,000 emails in their network. This tool provides reasonable control over boosting purpose and reducing errors.


This tool goes to the following steps: engaging with emails by replying and labeling essential ones. As a result, they reduce the possibility of ending up in spam folders and include SPF, DMARC, and SMTP records.

Key Factors of Warming Up an Email Domain

  • If automated emails still end up in spam folders, we must keep them as clean as possible to prevent this mishap. Similarly, there are other key features to remember when warming up an email domain.
  • The eminence of the addressee list matters so that the emails don’t spring back. 
  • Keep email account numbers limited to one only.
  • Also, the name of the new email domain should be parallel with the name of your chief one to avoid confusion.
  • Although we use tools to mimic human activities, they need timely monitoring. Therefore, keep account of the metrics they provide.
  • Keep an account of how many emails you send. It’s not the quantity of emails that warms up; it is the quality. 
  • Keep the frequency of emails limited, especially on the first day, as massive campaigns can burn your email domain.

Final Words

The email copy, prospect base, email address structure, and IP address can be redeemable; a burned domain is rare to do so. Hence be careful and consistent in taking care of email domains.

comment 0

Login to comment

Made with in Bangalore